As a backoffice BPO provider we have foreign subsidiaries’ business processes as our core business, hence we are qualified to undertake tasks with greater accuracy, efficiency, and speed.
Companies opt for back-office BPO to streamline operations, allowing them to concentrate on business development and market growth.
This approach enhances productivity and enables organizations to allocate resources strategically where it’s needed concerning growth and overall success.
We are dedicated in assisting successful foreigner companies deal with the everyday business challenges, providing them with the following backoffice BPO portfolio
| Accounting… | Payroll… | International… |
| AP/AR… | PEO… | Individual… |
| Reporting… | Global Mobility… | Others |
1. Finance – Accounting
1.1. Accounting (in company, directly into HQ books, in our site local office
1.1.1. Why
As part of granting useful information for Investors, management and decision-taking, accounting is mandatory to every Legal Entity established in Brazil.
1.1.2. What
Over the last 20 years we have been providing accounting related BPO services for subsidiaries from 30 different countries doing business in Brazil, in basically in all sorts of trades.
Apart from the full IFRS GAAP, we are familiar with bookkeeping and corresponding adjustments arising from US GAAP (USA), FER GAAP (Switzerland), HGB (Germany), ASPE GAAP (Canada) as well as specific or small adjustment required in other Countries.
Standard bookkeeping based on IFRS GAAP according to client requirements
MRP – Montlhy Repporting Package (different formats and forms)
QRP – Quarterly Repporting Package (different formats and forms)
YRP – Yearly Repporting Package (different formats and forms)
1.1.3. How we provide Accounting-related services
We are the only middle market accounting firm duly available to engage and deliver good quality bookkeeping adjusted by different GAAPs tailored to customer’s needs: Thru a MSA or SLA we define the terms and conditions for providing accounting-related activities thru one of the following models
1.1.3.1. Real-time integrated with HQ´s accounting systems
This option allows Investors to have the transactions of the Brazilian subsidiaries updated in a daily basis into their Parent´s Company accounting systems. By receiving a remote access, we record the necessary bookkeeping entries, and adjustments to the corresponding GAAP, directly into the Head Quarter´s accounting systems like EPICOR, SAP, ORACLE, Dynamic, Sage, etc
1.1.3.2. In Company
In this model, our skilled accounting team operates costumer´s accounting routines in the facilities of the subsidiary, normally using software like SAP, TOTVS, ORACLE, Sage, SANKHYA, SENIOR. In case that the ERP is not able to create specific structure of information to the required Reporting Package, we manage it by using editable formats.
1.1.3.3. In our Office
As one more option, we can provide accounting-related services from our office using our own software. In this option all specification required in the Reporting Packages are provided according to the demand of each customer
1.1.4. Who can do it
In Brasil, accounting-auditing related activities are reserved for bachelor’s in accounting, duly registered with the corresponding regulator BAR. We are full compliant with this requirement
1.1.5. More…
1.2. Finance – AR/AP
1.2.1. Why
In Brazil over 90% of account-payable and account-receivables are done via bank accounts. Each bank has its own regulations for processing AP/AR. it’s a painstaking, repetitive and time-consuming job. These tasks further represent an additional burden on in-house accounting team, resulting in an increased incidence of errors and delays in approval payment.
1.2.2. What
We have been supporting foreigner companies doing business here and managing their AP/AR thru different banks
1.2.2.1. International banks like JP Morgan, Citibank, Santander
Companies operating in Brazil can use internal banks to pay / receive money originated from their operations. We are familiar with most known banks’ operating systems
1.2.2.2. Local banks like Itau, Bradesco, Banco do Brasil and digital banks.
For a matter of barrier imposed by bank´s internal control, payments approval / release, can be performed only by Brazilian Residents Notwithstanding taxes generated by the Subsidiary normally needs to be paid via local banks
Finance AP/AR services are particularly applicable for foreign subsidiaries in several fields and circumstances to ensure smooth financial operations and compliance with local regulations. We can skillfully deal with the following:
1.2.2.3. Currency Management:
Managing the impact of currency exchange rate fluctuations on accounts payable and receivable.
1.2.2.4. Intercompany Transactions:
Handling intercompany transactions and ensuring accurate accounts reconciliation between the parent company and the subsidiary.
1.2.2.5. Regulatory Compliance:
Ensuring compliance with local tax laws, invoicing regulations, and financial reporting requirements.
1.2.2.6 Cash Flow Management:
Optimizing cash flow by managing timely payments to suppliers and collections from customers.
1.2.2.7 Financial Reporting:
Providing accurate financial data for consolidated financial statements and local statutory reporting.
1.2.2.8 Vendor and Customer Relations:
Maintaining strong relationships with local suppliers and customers through efficient AP/AR processes.
1.2.2.9 Risk Management:
Identifying and mitigating financial risks associated with cross-border transactions and currency exposure
1.2.2.10Invoice Processing:
Streamlining invoice processing to reduce errors and improve efficiency
1.2.3. How
The service agreement will define the terms, conditions and model of support we will provide. The basic difference is: When using international banks, we will upload scheduled accounts payables, which payments can be approved / released directly via HQ, even for local providers
When using local banks a schedule of AP/AR is sent to HQ for assessment and pre-approval. Pre-approved payments are sent back to our team who becomes in charge of releasing the corresponding payments via bank account
1.2.4. Who can do it
There are no legal or professional requirements to be an outsourced AP/AR service provider. However, it is normally operated by CPA and other finance-related professional
1.2.5. Others
1.3. Finance – Reporting
1.3.1. Why
A proper set of reports works like a road map for the financial journey of the company and can be useful for: Decision-making, compliance, transparency, funding, performance assessment of company and people and taxation filing.
1.3.2. What
Our reporting team is experienced in providing many different kinds of reports such as Balance sheet, Income Statements, Cash Flow Statements, Statement of changes in Equity, Explanatory Notes, Budget Reports, Forecasting Reports, Variance Analysis, Tax Reports, Regulatory Filings and Ad-Hoc Reports, such as Remuneration Report,
Finance reporting advice and services are essential in various fields and circumstances to ensure accurate, timely, and compliant financial reporting. Here’s where we come into play:
1.3.2.1. Public Companies:
Ensuring adherence to regulatory requirements and standards such as IFRS or GAAP, crucial for maintaining investor confidence.
1.3.2.2. Private Companies:
Helping private businesses maintain accurate financial records and prepare for potential public offerings or acquisitions.
1.3.2.3. Non-Profit Organizations:
Providing transparent financial reporting to meet donor and regulatory expectations.
1.3.2.4. Startups:
Assisting startups with financial reporting to draw investors’ interest and manage growth effectively.
1.3.2.5. Mergers and Acquisitions:
Ensuring accurate financial reporting during M&A transactions to provide clear insights into the financial health of the involved entities.
1.3.2.6. Multinational Corporations:
Managing complex financial reporting requirements across various jurisdictions and currency types
1.3.2.7. Regulatory Compliance:
Ensuring compliance with ever-evolving tax laws and regulations.
1.3.2.8. Internal Reporting:
Helping companies improve their internal financial reporting processes for better decision-making and performance management.
1.3.3. How
By following compliance of the Generally Accepted Accounting Principles, local rules or company´s internal policies, we gather reconciled data to build each different structure of reporting
1.3.4. Who can do it
Since accounting is a regulated profession in Brazil, all sorts of accounting reports must be under a technical responsibility of a professional duly enrolled with the corresponding regulator
1.3.5. Other …
2. People – Payroll
2.1. Why
Preparing payroll is about keeping things running smoothly, ensuring compliance, and making sure employees are happy with their paychecks/ pay slips
2.2. What
We provide specialized payroll services tailored for international subsidiaries, ensuring compliance with local regulations while streamlining your global payroll operations.
Payroll advice and services for a foreign subsidiary are crucial in several key areas and circumstances to ensure seamless operations and compliance with local laws. We offer simple and effective payroll solutions you can count on and here’s where we shine:
2.2.1. Regulatory Compliance:
Navigating the complexities of local labor laws, tax regulations, and reporting requirements.
2.2.2. Tax Withholding:
Ensuring accurate calculation and withholding of local taxes from employee wages.
2.2.3. Multi-Currency Payroll:
Managing payroll in multiple currencies, considering exchange rate fluctuations.
2.2.4. Social Security and Benefits:
Handling local social security contributions, healthcare benefits, and other mandatory benefits.
2.2.5. Employee Classification:
Correctly classifying employees according to job position? to avoid misclassification issues.
2.2.6. Expatriate Payroll:
Managing payroll for expatriate employees, addressing tax equalization, and home-host country payroll coordination.
2.2.7. Payroll Processing:
Streamlining payroll processes to ensure timely and accurate salary payments.
2.2.8. Compliance Reporting:
Preparing and submitting required payroll reports to local authorities.
2.2.9. Audit Preparation:
Ensuring payroll processes are audit-ready and compliant with local standards.
2.3. How we provide it
Combining compliance of local employment rules and required benefits with remuneration package provided by HQ´s HR global department, we go thru earnings, deductions, net payments and records, making sure to not breach data protection
2.4. Who can do it…
Pay-roll processing routines in Brazil is not preserved or reserved to specific professional. Payroll in Brazil is a task that requires skill due to some specific HR regulations, thought it is not required any specific bachelor’s degree. So, a huge part of SME – Small Medium Enterprises opt to engage with an accounting firm. Big companies do it via payroll dedicated firms (global payroll companies)
2.5. Others
3. People – PEO / EOR
3.1. Why
Due to some Brazilian bureaucratic governmental rules many companies choose to use a local Professional Employer Organization (PEO) or an Employer of Records (EOR) to access the market before deciding about setting up a permanent establishment or subsidiary in Brazil.
3.2. What
Our PEO / EOR structure has been providing services to fulfill demands of Country product / brand manager and sales team related, besides technical assistances and shop floor workers. We offer tailored advice and services for companies looking for the expertise of a PEO. / EOR and here is where it is:
3.2.1. Regulatory Compliance:
Ensuring adherence to local employment laws, tax regulations, and labor standards, which can be complex and vary significantly by each country.
3.2.2. Payroll Management:
Handling payroll processing in compliance with local laws, including tax withholding, benefits administration, and salary disbursements.
3.2.3. Employee Benefits:
Offering competitive benefits packages tailored to local market standards, including health insurance, retirement plans, and other perks.
3.2.4. HR Administration:
Managing daily HR tasks, such as employee onboarding, record-keeping, and compliance with local employment practices.
3.2.5. Risk Management:
Mitigating risks associated with employment liabilities, such as illegal contract termination and workplace disputes.
3.2.6. Cost Efficiency:
Reducing administrative overhead and costs associated with managing HR functions in-house.
3.2.7. Business headhunting
Assisting with recruiting and hiring local talent, ensuring compliance with local labor laws.
3.2.8. Expatriate Management:
Handling HR and payroll for expatriates, including coordination between home and host country requirements.
3.2.9. Scalability:
Providing scalable HR solutions that can grow with the subsidiary, ensuring consistent HR practices as the business expands.
3.3. How
First, after quotes being approved, there will be a Service Agreement, set between PRINCIPAL and CONTRACTOR, detailing the terms and conditions of the service to be provided
Second, (the CONTRACTOR will incorporate the people appointed by the PRINCIPAL)
Third, on a regular basis, the CONTRACTOR will report to the PRINCIPAL the corresponding PEO / EOR costs and the ways to liquidate them. This is a recurrent cycle ending as of the termination date.
3.4. Who can do it
Any regularly registered entity complying with local rules can be used as a Professional Employment Operator (PEO) for foreign CONTRACTOR
3.5. Others
4. People – Global Mobility (Expat)
4.1. Why
Global Mobility is more than just moving people from one country to another or working remotely from different places. It empowers the human capital of multinational companies, since it enhances market understanding, business growth and build a resilient workforce.
4.2. What
We’ve been assisting foreigner subsidiaries moving their workforce in and out of Brazil. Our support has allowed the transition to be as smooth as possible for both employees and the company. In general we offer the following services: Immigration compliance, compensation and benefits, health and safety and taxes compliance (Income tax, Social Security and Retirement Fund)
Advice and services on global mobility are essential in numerous fields and circumstances, particularly for businesses and individuals dealing with international relocations and assignments. Here are some key scenarios we deal with:
4.2.1. Expatriate Assignments:
Assisting companies in managing the relocation of employees to foreign countries, including visa arrangements, tax planning, and compliance.
4.2.2. Immigration Services:
Providing guidance on obtaining work permits, residency permits, and navigating immigration laws.
4.2.3. Tax Compliance:
Ensuring that both the company and employees comply with the tax laws of both home and host countries, including addressing double taxation issues.
4.2.4. Compensation and Benefits:
Structuring competitive and compliant compensation packages that account for cost-of-living differences, tax implications, and other factors.
4.2.5. Cultural Training:
Offering training programs to help employees and their families adapt to new cultural environments, improving their overall experience and effectiveness.
4.2.6. Housing and Relocation:
Assisting with finding suitable housing, schooling for children, and other relocation logistics to ensure a smooth transition.
4.2.7. Risk Management:
Identifying and mitigating risks related to international assignments, such as geopolitical risks or health and safety concerns.
4.2.8. Policy Development:
Helping organizations develop comprehensive global mobility policies that support business objectives and employee well-being.
4.3. How we provide it
Upon demand, we streamline the company for the engagement. Then we touch basis with the employees for understand each particularity and then step up working via ‘four hands’ with the company, assuring compliance with both jurisdictions and company rules and local legislation.
4.4. Who can do it
According to the Brazilian legal environment, assisting companies in their global mobility is not reserved to any sort of business or regulated profession. However, for SME it is a common practice such services being provided by specialized CPA and Law firms. For big sized multinational, they use dedicated Global Mobility services providers
4.5 Others
5. Tax – International
5.1. Why
We specialize in providing comprehensive international taxation services tailored to meet the unique needs of global businesses and individuals. Whether you’re expanding your business across borders or managing personal investments abroad, we offer expert guidance and personalized solutions to minimize tax liabilities and maximize financial success.
5.2. What
In this complex, but essential for global business, our international taxation service portfolio, have been assisting foreign subsidiaries and the corresponding controlling companies with: Double taxation avoidance, transfer pricing (study, advice, policy and appraisal) tax treaties, permanent establishment assessment, withholding taxes, controlled foreign corporations’ rules, and tax residence assessments.
Advice and services related to international taxation are critical in numerous areas and circumstances, particularly for businesses and individuals involved in cross-border activities. Here are some key scenarios we have proved:
5.2.1. Global Expansion:
Assisting companies expanding into new markets to understand and comply with local tax regulations and minimize tax liabilities.
5.2.2. Cross-Border Transactions:
Providing guidance on the tax implications of international sales, purchases, and other transactions.
5.2.3. Transfer Pricing:
Ensuring compliance with transfer pricing rules, documentation requirements, and optimizing intercompany pricing strategies.
5.2.4. Foreign Investments:
Advising on tax-efficient structures for foreign investments and repatriation of profits.
5.2.5. Tax Treaty Benefits:
Navigating and optimizing the benefits of tax treaties to avoid double taxation and reduce withholding taxes.
5.2.6. Expatriate Taxation:
Assisting individuals and businesses with the tax implications of international assignments and expatriate employees.
5.2.7. Mergers and Acquisitions:
Advising on the tax aspects of cross-border M&A transactions, including structuring and due diligence.
5.2.8. Regulatory Compliance:
Ensuring compliance with international tax regulations, such as FATCA and CRS.
5.2.9. Offshore Operations:
Providing advice on the tax implications of setting up and operating offshore entities.
5.3. How we provide it
After aligning the basis for the engagement, a detailed service agreement, stating the purpose and means being executed, in compliance with client´s policies and procedures, data are collected on site or remotely to enable us to provide the deliverable.
5.4. Who can do it
Activities and tasks related to taxation of business and individuals are done mainly by CPA certified personnel.
5.5. Others
6. Tax – Brazilian taxes
6.1. Why …texto muito vago. sem esclarecer objetivo direto
Since Brazil has one of the most complex tax system in the world, we offer your business the appropriate solutions to go through the bureaucratic tax system with ease getting rid of the risks and promoting growth.
6.2. What
Our support to foreigner subsidiaries helps them navigate Brazil’s intricate tax landscape and maintain compliance with over 50 different taxes, mainly federal taxes (import / export taxes, income taxes, sales taxes, employment taxes, rural property taxes, capital gains, and license´s fees), State taxes regarding sales of goods and some services and Municipal or City taxes. We provide specialize solutions to all your routine business taxes requirements. No matter what kind they are:
Tax calculation, record keeping, tax filing, withholding and offset of taxes, compliance checks and reporting to HQ to allow controlling companies to offset / compensate some taxes paid by subsidiaries.
and to further our tax expertise, here are some outlines of the solutions we provide your business with:
6.2.1. Corporate Taxation:
Helping companies to sort out corporate income tax, capital gains tax, and other corporate tax obligations, ensuring compliance and optimization.
6.2.2. VAT and Other Indirect Taxes:
Advising on ICMS (state VAT), IPI (federal excise tax), and ISS (municipal service tax) to ensure compliance and minimize tax burdens.
6.2.3. International Taxation:
Providing guidance on tax treaties, cross-border payments, and structuring international operations to optimize tax efficiency.
6.2.4. Transfer Pricing:
Ensuring compliance with Brazilian transfer pricing regulations, documentation requirements, and strategies for intercompany transactions.
6.2.5. Tax Incentives and Credits:
Helping companies identify and apply for tax incentives related to innovation, R&D, and other qualifying activities.
6.2.6. Tax Compliance and Reporting:
Implementing tax compliance programs to ensure accurate reporting and adherence to Brazilian tax laws and deadlines.
6.2.7. Tax Disputes and Litigation:
Representing clients in disputes before tax authorities, providing expert support and negotiation to resolve issues.
6.2.8. Mergers and Acquisitions:
6.2.9. Estate and Succession Planning:
Assisting individuals and businesses with tax-efficient estate planning and succession strategies.
6.3. How we provide it
First, we assess the demand to clarify scope and risks, then, a detailed engagement service is signed. The services can be rendered in subsidiaries’ site, in our site, or remotely.
6.4. Who can do it
In Brazil, companies taxed by Real Profit regime are required to appoint a CPA to oversee their bookkeeping and all related Federal taxation. Entities taxed by other regimes are not required to be overseen by CPA. However, companies selling goods are required by State taxes authorities to appoint a CPA who will be co-responsible for any mis taxation on State level.
6.5. Others
7. Tax – Innovation and R&D incentives
7.1. Why
Investing in Innovation and R&D with tax incentives fosters long-term business growth. These incentives can significantly reduce tax burden, optimizing the financial operation and allowing companies to competitive advantages
7.2. What
Taxes incentives can be granted based on investment / expenditures in patents, R&D, purchase of new Equipment and plant and business process. Taxes incentives vary from deduction on corporate income taxes to sales taxes and excise taxes and zeroing import taxes. Our specialized team can help companies strategically understand and operates the documentation and procedures to obtain benefit from tax incentives in Federal, State and Municipal level. We provide advice and effective solutions regarding tax incentives, tax deductions and tax credits related to your business needs. Some of them are outlined below:
7.2.1. Technology Companies:
Advising on incentives for developing new tech products, software, or processes.
7.2.2. Manufacturing:
Assistance in claiming tax credits for innovative production techniques or equipment upgrades.
7.2.3. Startups and SMEs:
Helping smaller enterprises access incentives to fuel growth and innovation.
7.2.4. Pharmaceutical and Biotech:
Guidance on tax benefits for R&D in new drugs,
7.2.5. Energy Sector:
Advising on incentives for developing renewable energy technologies and sustainability projects.
7.2.6. Universities and Research Institutes:
Assisting academic institutions with tax incentives for collaborative research projects.
7.2.7. Government and Public Sector:
Providing advice on structuring tax incentives to encourage innovation and R&D across the economy.
7.3. How
After knowing the strategic purpose of the business and having our engagement executed, we work on ‘multiple hands’ with the companies, stakeholders and taxes authorities to bring the documentation and procedures compliant with each tailored solution.
7.4. Who can do it
These tax services are mainly provided by experienced professionals who have at least a basic understanding of the business needs.
7.5. Others
